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You can create promotional codes by setting discounts according to same parameters that are for Rate Discounts. Note: The promotional lines are rate discounts.
You can set Promo Codes from BackOffice, but they can also be sent through web API (web front) with already calculated prices.
Changing Promo Code in a reservation is also registered in the History log of reservation.
To create new promo codes
- Click the
icon, enter Hotel Promo Codes, and select the relevant link. - Click the New action, and fill in the fields.
| Field | Description |
|---|---|
| Code | The code used to reference the promotion. |
| Description | General description. |
| Internal Comment | Internal comment about the promotion. |
| Status | Initial status is Draft, but a promo code can be active or closed. Only an active promo code can be used to retrieve discounted pricing. |
| Date Activated | Automatically populates when first activated. |
| Date Expires | Specifies if the promo code should only be valid until a certain date. |
| Max No. of Sales | Specifies if the promo code can only be used a limited number of times, based on Sold Reservations. |
| Sold Reservations | Shows number of reservations with the promo code assigned. |
| Sold Amount | Shows total amount of sold reservations with the promo code assigned. |
| Promotional Lines | Discount settings based on promo code. You have the same configurations for promotional lines that you have in rate discounts, with the exception of Enabled field. See Hotel Rate Discounts for detailed information. |
Compatibility with regular discounts
Promo code and regular discounts cannot be combined. This means, a reservation cannot have a discount for a promotion code and a regular discount applied at same time.
When a reservation fits for regular discounts and promo code at same time, promo discounts has priority over regular discounts.
Promo code cannot be removed if it is active or is used in any reservation.
Promo code for groups
Promo Code Application field was created to control promotion application, by default the value is On Paymaster. When you set a promo code for a group, it is applied on each group member reservation. Later, if you decide to change/ clear promo code on an member reservation, it only applies the change on individual reservation and updates the Promo Code Application to On Single Res.
Web Front
There is a web services to retrieve all active promo codes and, also ReservationSave was modified to support promo code change, assuming same logic about prices, they need to be send already calculated. See Hotel API REST Functions for detailed information.